This Privacy Policy explains how Docu Sure Pty Ltd collects, uses, stores, and protects your information when you use the DocuSure Application a digital document storage and verification platform (“Service”). The platform allows users to upload and store documents securely using blockchain-based technology.
By using our Service, you agree to the terms of this Privacy Policy.
We comply with:
• Privacy Act 1988 (Cth)
• Australian Privacy Principles (APPs)
• Health Records and Information Privacy Act 2002 (NSW) (where applicable)
• Google Play User Data, Data Safety, and Developer Program Policies
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1. Information We Collect
We may collect the following personal information when you register or use the app:
1.1 Personal Information
• Full Name
• Mobile Number
• Email Address
• Date of Birth
• Government-issued ID numbers (only where required for identity verification)
• Profile information
1.2 Documents & Files
• Professional information: qualifications, AHPRA registration, licences
• Employment history and CV documents
• Identification documents (e.g., passport, driver’s license)
• Credentialing information, including health or vaccination records
• Background checks (police check, Working With Children Check)
These files are encrypted and stored using blockchain-based technology.
1.3 Usage Information
We automatically collect:
• Device information
• IP address
• App activity logs
• Browser/device metadata
• Transaction and timestamp data on blockchain interactions
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2. How We Use Your Information
Your information is used to:
• Create and manage your account
• Authenticate your identity
• Store and encrypt documents
• Facilitate sharing of documents with third parties you authorize
• Provide blockchain-based verification services
• Improve app performance and security
• Comply with legal obligations
• Send notifications related to your documents or account
We do not sell or rent your personal data to third parties.
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3. Blockchain Storage and Data Handling
3.1 Immutable Storage
Documents or document hashes stored on the blockchain cannot be altered or deleted once written.
We ensure that:
• Only encrypted hashes or metadata may be stored on-chain
• Actual documents may be stored off-chain in an encrypted format (depending on architecture)
3.2 Document Encryption
• All documents are encrypted before being uploaded.
• Private keys (if applicable) are managed by the user or securely stored using enterprise-grade security solutions.
3.3 User Consent for Publishing Hashes
By uploading documents, you consent to the storage of document hashes or metadata on the blockchain.
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4. Sharing and Disclosure
We may share your information:
4.1 With Your Consent
• When you authorize QR code or link-based verification.
4.2 Service Providers
We may share necessary data with:
• Cloud storage providers
• Verification partners
• KYC/identity verification agencies
These parties are required to maintain confidentiality and security.
4.3 Legal Requirements
We may disclose information if required to:
• Comply with court orders
• Respond to legal process
• Prevent fraud or misuse
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5. Data Security
We use industry-standard security measures:
• End-to-end encryption
• Blockchain-based immutability
• Secure cloud and distributed storage
• Role-based access controls
• Regular security audits and penetration testing
Despite these measures, no system can guarantee absolute security
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6. Data Retention and Deletion
• We retain your personal data as long as your account is active.
• Blockchain records may remain permanently due to their immutable nature.
• Off-chain documents are deleted when you delete them or request account deletion.
Retention periods:
• Recruitment records: typically 7 years
• Payroll/tax records: required under Australian law
• Credentialing records: retained only as required by healthcare clients or regulators
When information is no longer required, it is securely deleted, de-identified, or archived in compliance with legal requirements.
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7. Your Rights
Depending on your jurisdiction, you may have rights to:
• Access your stored data
• Update or correct profile information
• Delete account data (except blockchain-immutable data)
• Revoke consent
• Download your documents
• Request information on how your data is used
Requests can be sent to docusure4safe@gmail.com
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8. Children’s Privacy
Our services are not intended for individuals under 18.
We do not knowingly collect information from minors.
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9. Third-Party Links
The platform may contain links to external websites.
We are not responsible for their privacy practices.
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10. International Data Transfers
Some third-party service providers may store data outside Australia.
Where transfers occur, we ensure the location has privacy protections equivalent to Australian standards or contractual safeguards.
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11. Updates to This Policy
We may update this Privacy Policy to reflect changes in law or business operations.
The updated Policy will be available inside the app and on our public website.
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14. Contact Us — Privacy Officer
If you have questions, requests, or complaints, please contact:
Privacy Officer — Docu Sure Pty Ltd
Email: docusure4safe@gmail.com
Phone: (925)-486-2070